Investment Advisor

Senior Portfolio Administrator , New York, NY

Senior Portfolio Administrator (New York, NY): Our client an Investment Advisory firm with over $10 billion in AUM is seeking Senior Portfolio Administrator to join their tight knit team.  The firm boasts a long track record of low turnover, excellent performance, and running a lean team.  The position is open due to the retirement of one of the firm’s Senior Portfolio Administrators and is thought of as an opportunity to bring in top talent to help continue to shape this team.


Key Points:

  • Firm offers an excellent work/life balance (hours are 9am-5pm) coupled with exceptional benefits and compensation packages
  • Individual will know their account from A to Z and have backup as each account has two administrators familiar with the entity
  • Extremely team oriented group of individuals – they view themselves as a family/group of friends


  • Accommodate all requests from clients; Review cash activity and balance on hand; handle all third party payments, taxes, bills and gifts through Custody Accounts;
  • Reconcile accounts through the portfolio system to custodial statements; monitor all corporate actions (tenders, Dutch auctions, splits and mergers);
  • Responsible for Tax Loss Harvesting; participate in Class Action filings; handle vote proxies and Trust and Estate Accounting.


  •  3-10 years of relevant experience in portfolio administration, custody, client services, operations, or a similar role
  • Strong Excel skills are required – individual will need to know how to navigate an Excel spreadsheet and utilize formulas
  • Individual should know what debits and credits are, understand corporate actions, and have a positive attitude when dealing with clients


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